Advantages of Email Archiving

 

Email is not only one of the most important ways of communicating, it is also one of the largest and most valuable information resources. Archive your emails with mailarchive.co.nz and never lose an email again.

 

Legal Advantages

 

Regulatory Compliance and eDiscovery

 

Mailarchive.co.nz helps companies meet a growing number of regulations on email compliance, eDiscovery, and other legislation. Mailarchive.co.nz is also an important tool that helps these companies protect themselves against general legal risk or customer complaints.

Configure Retention policies, Auditing and Auditor access to your entire email archive repository

 

Economic Advantages

 

Total Protection against Data Loss

 

Emails can be lost due to technical errors, or deleted intentionally or accidentally by users. Users often delete all their mailboxes upon leaving a company. mailarchive.co.nz can eliminate such risks completely.

 

Reduce IT Costs

 

Overloaded servers, increasing storage costs, and complex backup and restore processes place an enormous strain on IT departments and their budgets. mailarchive.co.nz permanently reduces these costs. It also shields against financial risks stemming from data loss or legal conflicts.

Fast Search for All Users Increases Productivity

 

Emails are an important and very extensive knowledge resource. mailarchive.co.nz enables all users to access their emails easily and extremely fast, increasing productivity within the company.

 

Independence and Security

 

At many companies, emails are not stored on local email servers under the company’s control but on the servers of online service providers possibly stored offshore. This means that you have to trust this company with your valuable data, and ensure that your data does not fall into the wrong hands. By archiving your emails with mailarchive.co.nz you can be sure that your data is securely stored in multiple physical storage locations in New Zealand. Should you want your data back at any time, mailarchive.co.nz can export your data in bulk in a format that suites you and deliver it to you on physical media removing the need to download terabytes of archived information

 

Technical Advantages

 

Reduce the Workload of Mail Servers

 

Emails can be deleted from the mail server’s mailboxes according to a rule-based process once they have been archived. This allows the workload of the server to be maintained at a consistently low level. Procedures such as transferring emails to PST files become redundant.

 

Eliminate Reliance on PST files

 

◾PST files contain business-critical information, yet they are housed locally

◾PST files have a huge impact on storage and backup

◾PST files are prone to data loss or corruption

◾PST files can be an e-discovery nightmare

 

With an email archiving solution in place, these issues simply go away.

One-Click Restore for All Users

 

Users can restore emails from the archive with a single mouse-click. The administrator no longer has to go through the time-consuming process of recovering them from the backup.

 

Elimination of Mailbox Quotas

 

Email archiving eliminates the need to use mailbox quotas as a way to limit the use of a mail server’s storage capacity. Users are no longer forced to go through the time-consuming process of constantly deleting ‘less important’ emails or storing them externally.

 

Simplify Mail Server Backup and Restore

 

By reducing the mail server’s data load, it can be backed up much more easily, i.e., more quickly, and also restored more quickly in the event of a failure.

 

Lower Storage Requirements

 

mailarchive.co.nz was designed for the secure and efficient management of very large data volumes and reduces storage requirements by means of single-instance technology and compression.

A typical mailbox can be stored in mailarchive.co.nz with half the space requirements of an exchange data store

 

Centralization of Distributed Emails

 

Emails are often distributed across various mail servers, the computers of different users, or external service providers. mailarchive.co.nz enables all email in the company to be stored in a central location and searched.

 

Uninterrupted Access to Emails When Servers Fail

 

The critical issue when backing up mail servers is the time that it takes to recover the data when servers fail. During this downtime, which can often last hours or days, the company no longer has access to business-critical information. When a mail server is out of service or data is lost, every user at the company can access all emails via the email archive. This allows you to continue operating your business without any disruptions at all